Publication Scheme

Please note that the Publication Scheme is currently being modified to bring it in line with revised guidance from the Information Commissioner.

Freedom of Information Act 2000

The HENLEY College Publication Scheme

INTRODUCTION

1. Legal requirement

1.1 Adopting a publication scheme is a requirement of the Freedom of Information Act 2000. This Act promotes greater openness and accountability across the public sector by requiring all 'public authorities' to make information available proactively, through a publication scheme.

1.2 'Public authorities' are defined in the Act and include universities, further education colleges and sixth form colleges.

2. What is a publication scheme?

2.1 A publication scheme is a document which describes the information a public authority publishes, or intends to publish. In this context, 'publish' means to make information available, routinely. These descriptions are called 'classes of information'. The scheme is not a list of the actual publications, because this will change as new material is published or existing material revised. It is, however, the public authority's commitment to make available the information described.

2.2 A publication scheme must set out the classes, or categories, of information published. It must also make clear how the information described can be accessed and whether or not charges will be made.

3. The 'model' publication scheme for higher education/further education

3.1 The HENLEY College has adopted the model publication scheme developed for the Further Education sector and is therefore committed to publishing the information it describes.

3.2 This model is designed for further education colleges across England, Wales and Northern Ireland. The purpose of the model is to save colleges duplicating effort in producing individual schemes and to assist the public in accessing information from across the sector. However, to reflect the diversity in size and function of college, a number of optional classes of information are included. As a result, models within the sector will vary slightly. Any optional classes relevant to us have been included in our scheme.

4. Who we are

The HENLEY College is a tertiary, further education college, incorporated in 1993 and funded mainly via the Learning and Skills Council. We specialise in post-16 education, offering a large range of courses and subjects including GCE A levels, the International Baccalaureate and BTEC National Diplomas. We also provide part-time adult courses and vocational courses for 14-16 year-olds.

5. Accessing information covered by the publication scheme

5.1 The classes of information we publish are described in the second part of the scheme.

5.2 Next to each class we have indicated the manner in which the information described will be available. We have also indicated whether charges apply to material in each class. Where paper is specified, we may offer to provide the document electronically and any charge may then be waived. Much of our data is published on the college web site at http://www.henleycol.ac.uk

5.3 To request information available through our publication scheme, please contact: The Information Manager Deanfield Avenue Henley-on-Thames RG9 1UH tel: 01491-634049 EMAIL:rdun@henleycol.ac.uk

5.4 Please note that a publication scheme relates to 'published' information. Therefore, material covered has already been prepared in a format ready for distribution.

6. What about information not covered by the publication scheme?

6.1 From 1 January 2005 you will have the right, under the Freedom of Information Act 2000, to request any information held by a public authority which it has not already made available through its publication scheme.

6.2 Requests will have to be made in writing and, in general, public authorities will have 20 working days to respond. They may charge a fee, which will have to be calculated according to Fees Regulations. They will not be required to release information to which an exemption in the Act legitimately applies. However, public authorities may be required to explain to the applicant why they are not releasing information and they may also have to justify this to the Information Commissioner.

7. Feedback

7.1 It is important that this publication scheme meets your needs. If you find the scheme difficult to understand, please let us know. We also welcome suggestions as to how our scheme might be improved. Any questions, comments or complaints about this scheme should be sent in writing to the contact at section 5.3

7.2 If we are unable to resolve any complaint, you can complain to the Information Commissioner, the independent body who oversees the Freedom of Information Act: Information Commissioner Wycliffe House Water Lane Wilmslow, Cheshire SK9 5AF

8. Further information

More information about the Freedom of Information Act is available on the Information Commissioner's website at: http://www.informationcommissioner.gov.uk

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1. Governance

This section covers information relating to the way the college is governed and how decisions are made. It includes information on the legal status of the college, which individual member of staff or group within the organisation is responsible for specific functions and where they fit in the overall structure of the organisation. In some instances information from committee minutes will be exempt from disclosure where it contains personal information, information that may damage the commercial interests of the college or that may threaten the health and safety of specific individuals.

Class Loc Description Manner Fee
1.1 Legal framework L Including:

Instrument and Articles of Government
Financial Memorandum
Paper Yes

1.2 How the College is organised

Examples of the type of information in this class include:

Organisational structure charts
Committee terms of reference
College Charter
Paper Yes

1.3 Information on the College context

This class contains information to be made available by the corporation on:

Mission statement
Development plan
Self-assessment report
Paper Yes

1.4 Management structure This class contains information relating to how the College's management structure is organised and the function and purpose of each part of the management structure. Examples of the type of information in this class include:

Members of the Corporation, committees and their terms of office
Codes of Conduct for members of governing bodies
Standing Orders covering mode of operation of the Corporation and its committees
Terms of reference, membership and mode of operation of all boards and committees in the formal structure
Minutes and papers of Governing Body and all Corporation Committee minutes

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