Subcontractor Information

THE HENLEY COLLEGE SUBCONTRACTING FEES AND CHARGES POLICY

 Scope

The policy applies to all subcontracted activity supported with funds supplied by the Education Skills and Funding Agency (ESFA), or any successor organisations.

Context

The policy is a mandatory requirement that must be in place prior to participating in any subcontracting activity from 1st August 2013. The content of this policy has been developed in line with AoC/AELP Common Accord, the ESFA Funding rules 2017-2018 and the LSIS Supply Chain Management document.

Rationale for subcontracting

The college engages with subcontractors to enable us to successfully meet the needs of existing customers and to support the function of engaging new customers. Subcontractors are a vital element which supports our five key priorities which are to develop and deliver high quality training programmes for Apprenticeships, Higher Education, Adult Skills, 16-18 sixth form students and 14-16 year olds. The college will achieve this by:

Quality Assurance

The quality of the provision will be monitored and managed through the existing College IQA processes and procedures, as amended in order to fully encompass all subcontracted activity. This policy positions sub-contracted provision as a part of College activity to enable continuous improvements in the quality of teaching and learning for both the college and its subcontractors. This will be achieved through the sharing of effective good practice. Subcontractors participate in the College SAR process.

Publication of information relating to subcontracting

In compliance with Education and Skills Funding Agency and other agency funding rules that apply, the college publishes its subcontracting policy on its website before the start of each academic year. This will only relate to ‘provision subcontracting’ i.e. subcontracted delivery of full programmes or frameworks.

It will not include the delivery of a service as part of the delivery of a programme (for example, buying the delivery of part of an apprenticeship framework or outreach support). The college will ensure all actual and potential subcontractors have sight of this policy.

 

Fees and Charges

The rationale used to determine the level of fee retained through each subcontract uses a risk based approach.

The contributory risk factors that would result in differences in fees charged for, or support provided to, different subcontractors might include:

The college will also retain funding to cover the cost of any funded activity that it might undertake on behalf of the subcontractor such as:

 A risk assessment is conducted for each existing and potential subcontractor based on factors like credit checks, quality of provision, Ofsted grade. 20% of funding drawn down against the provision is the typical management fee retained by the College, depending on the adjudged level of risk. Furthermore, the college retains a percentage 2-5% of the contract value to ensure the subcontractor participates in the college self-assessment process and collection of destination information. The amounts held back are settled at final reconciliation at year end provided all requirements are met.

Invoices are settled within 30 days of receiving a valid undisputed subcontractor invoice.

Communications

This policy will be reviewed in each summer term and updated as required. It will be published on the college website during the July prior to the start of the academic year in which it will be applied. Potential subcontractors will be directed to it as the starting point in any relationship.

 

Actual Fees and Charges 2015 – 2018

Contract Year

Sub-contractor name

UKPRN  Number

Contract start & end

Type of Provision

Funding Received by The Henley College

Funding paid to the subcontractor

Funding retained by The Henley College

2015-2016

Oxford Active

10030522

01/08/2015-31/08/2016

16-18 Apprenticeships

£199,682

£169,729

£29,952

2015-2016

Oxford Active

10030522

01/08/2015-31/08/2016

19-23 Apprenticeships

£10,542

£8,960

£1,581

2015-2016

Oxford Active

10030522

01/08/2015-31/08/2016

24+ Apprenticeships

£949

£806

£142

2015-2016

Pro Sport Education

10040445

01/08/2015- 31/08/2016

16-18 Apprenticeships

£43,284

£34,627

£8,656

2015-2016

Pro Sport Education

10040445

01/08/2015- 31/08/2016

19-23 Apprenticeships

£20,425

£16,340

£4,085

2015-2016

Jamie Carragher Sports and Learning Academy

10045210

01/08/2015-31/08/2016

16-18 Apprenticeships

£22,148

£17,718

£4,429

 

 

 

 

 

 

 

 

2016-2017

Alan Hester Associates

10015933

01/08/16 - 31/07/17

19-23 Apprenticeship

£3,107

£2,641

£466

2016-2017

Alan Hester Associates

10015933

01/08/16 - 31/07/17

24+ Apprenticeship

£21,765

£18,500

£3,265

2016-2017

Oxford Active

10030522

01/08/16 - 31/07/17

16-18 Apprenticeship

£70,038

£57,781

£12,257

2016-2017

Oxford Active

10030522

01/08/16 - 31/07/17

19-23 Apprenticeship

£7,759

£6,401

£1,358

2016-2017

Pro Sport Education

10040445

01/08/16 - 31/07/17

16-18 Apprenticeship

£70,685

£56,548

£14,137

2016-2017

Pro Sport Education

10040445

01/08/16 - 31/07/17

19-23 Apprenticeship

£7,464

£5,971

£1,493

2016-2017

Jamie Carragher Sports and Learning Academy

10045210

01/08/16 - 31/07/17

16-18 Apprenticeship

£12,336

£9,869

£2,467

2016-2017

Jamie Carragher Sports and Learning Academy

10045210

01/08/16 - 31/07/17

19-23 Apprenticeship

£16,190

£12,952

 

£3,238

 

 

 

 

 

 

 

 

2017-2018

Alan Hester Associates

10015933

01/08/17 - 31/07/18

19-23 and 24+ Apprenticeship

£46,641

£39,645

£ 6,996

2017-2018

Lifelong Learning Centre

10024635

01/08/17 - 31/07/18

AEB

£94,000

£70,500

£23,500

2017-2018

Pro Sport Education

10040445

01/08/17 - 31/07/18

16-18 & 19-23 Apprenticeship

£33,032

£26,426

£6,606

2017-2018

Jamie Carragher Sports and Learning Academy

10045210

01/08/17 - 31/07/18

16-18 Apprenticeship

£6,787

£5,430

£  1,357